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Decision Making for Better Planning, Reha and Vijay, Newport Beach Marriott Hotel & Spa

Reha and Vijay
Bride & Groom: Gujarati/North Indian; Hindu/Jain
Wedding & Reception:
Newport Beach Marriott Hotel & Spa
Photography & Videography: Aaron Eye Photo & Video

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Reha and Vijay in the Atrium Court, at the Newport Beach Marriott Hotel & Spa

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For us, selecting the venue was the most important decision as everything else was dependent on that. My brother got married last year so I saw what they went through. That made things a bit easier for us as we went in pretty clear on what we wanted in a venue. Additionally we liked several of their vendors so we used many of them.

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How many venues did you look at?
We looked at 5. Again we had a lot of info already from my brother and SIL as they had visited over 60 venues for their wedding the year prior.  One of the first things we did was narrow down the city/region we wanted to get married in. We eliminated LA and decided to focus on Orange County. That was a good approach as it kept us very focused.

Then we narrowed down what type of venue we wanted i.e. hotel, country club etc. We were open to big brand hotels as well as boutiques but the issue with the smaller boutique properties is that they’re too small.
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How did you find venues?
Google searches and I called each venue individually. I wish ShaadiShop was around when I was looking for venues. It would have made everything a lot easier!

Venue Deal Breakers

  1. Outdoor ceremony space
  2. A venue that already had a gazebo
  3. Experience with Indian weddings
  4. A view
  5. A hotel

The Newport Beach Marriott had everything we wanted.

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Front of the Newport Beach Marriott Hotel & Spa. The fountain in front is a great place for a baraat and a photo shoot.

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The Rose Garden is one of two popular venues at the Marriott for an Indian wedding. Both of their venues have gazebos that can be used to decorate as a mandap.
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The Marriott’s weding package omes with the setup of these folding, white, garden chairs.

I got married in the Rose Garden We looked at the Sea View Terrace as well. While both are beautiful ceremony venues, we liked the Rose Garden more. We had about 225 people at the wedding and closer to 260 reception.

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We did the baraat at the front of the hotel near the water fountain, which we preferred vs. doing it in the parking lot. And I’m so happy we did that because the pictures came out great! That was kind of a deal-breaker for us. We felt like if we’re getting a horse and going all out, it should be nice.

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I really liked that cocktail hour was in another space. It felt like a 3rd event as opposed to being in the
ballroom’s foyer, waiting for the reception to start.
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Additionally they’re really accommodating about the sleeping rooms. We had a contract in place and it wasn’t until we got closer to the wedding that a lot of people started booking rooms. It ended up that we needed more rooms than we originally thought. And even though that’s a busy time of year they were very accommodating.

And Shanti our Catering Sales Manager was one of the nicest people, in terms of customer service, I’ve ever met.

Share special moments from your wedding day.
Before the ceremony, while I was getting ready the groomsmen came to my room to deliver a bouquet of red roses and a note from Vijay. It was really sweet and thoughtful!
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We had fun with our bridal party. We took a lot of photos with them including fun/funny shots.
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Vijay’s dance with his mom and my dance with my dad was sweet too.
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How long did you give yourself to plan your wedding? 
We got engaged in November and got married the following June so we gave ourselves about 8 months to plan the wedding.

What were your wedding events?
Tuesday:
sagaii (engagement)
Thursday: I got my mehndi done (it took 6 hours) and my husband’s family had a separate function.
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Friday: pooja during the day, haldi, a mehndi party, the sangeet/garba. It was really low key all held at my parents’ house. 

Vijay’s sangeet was at a restaurant on Friday night.  He had a lot of people come from India so it was an opportunity for them to hang out together. We did separate sangeets because that’s the tradition in my family. My sangeet was more of a ‘get the bride ready for the wedding’ event vs. a party.

We were also trying to minimize the number of days and events because it becomes a lot.

On Friday night, after our respective events, Vijay, the bridesmaids and I all stayed at the Marriott so that we could get a good night’s sleep and get ready there the next day. With all the stuff that you have to bring I recommend staying at your wedding venue – or as close as possible – the night before your wedding.

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The bridesmaids saris and groomsmens kurtas were made in India.

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Saturday: wedding and reception
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Sunday: I went to Vijay’s parents house for half of the day for the bride’s welcoming into her in-laws’ home.
Then my brothers picked me up went back to my parent’s house. Vijay picked me up the next day.

Walk us through the timings of the wedding day.
Baraat: 2-3p
Ceremony 3-4:15p
We served light snacks in the Rose Garden immediately after the ceremony. 

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Photos and Vidai until 5:30p
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 Since we started the ceremony in the late afternoon we had all of our events back-to-back. Cocktail hour followed right after we finished the ceremony. Some guests headed to cocktail hour while we took photos at the mandap and did the vidai. 
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Where did you get your clothes?
In Ahmedabad we went to Aishwarya, Aso Palav, and Gopal. The people at each were amazing – service oriented and selection was fantastic!
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Aso Palav –  for non-wedding clothes.

My reception lehenga-sari was from Aishwarya.

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We shopped in Ahmedabad and I loved this lehenga-sari look

Were there any cultural differences you worked through to combine your traditions?
There were a few, but our families were pretty accommodating of each other. The ceremony was important to my family as they wanted to do all the traditions.
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And his parents were fine with that. Besides, for us, everything is pretty similar anyway – we did recite
one Jain mantra during the ceremony. 
And our wedding day was all vegetarian.
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How many bridesmaids and groomsmen did you have?
7 each. His mom went to India and got the groomsmen clothes which she matched to the bridesmaids saris.
Luckily our colors were very available in India.
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What was the entertainment during the reception?
We had speeches and a couple dances. We hired a choreographer to teach us our first dance.

We danced to Better Together by Jack Johnson.
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Do you have any wedding planning advice you’d share?

  1. The venue is the hardest thing to shop for. Instead of heading out there and looking at venues, first narrow down what your deal breakers are and what type of atmosphere you want. Then start visiting venues.
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  2. I think it’s important to consider the convenience of your parents and guests as people are coming from all over the world to attend – and you want them to be comfortable.
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  3. Make a list of the most important things for the wedding i.e. Vijay wanted a cool baraat and a photo booth.
     I wanted an outdoor ceremony and separate area for cocktails.
  4. Everything can’t be perfect – you have to decide what the non-negotiables are, which items you’re willing to spend a bit more on and which items you care less about.
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Once we did all of this prep work it became a lot easier to focus and make decisions for everything.

How did you select vendors?
Aaron Eye Photography and DJ Sukh were both at my brother’s wedding. I really liked both of them and they were available on my wedding date. Some vendors were recommended by our coordinator or we already knew them.

Cake: Pacific Patisserie
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Caterer: Manohar’s Delhi Palace
Vijay’s parents had catered food from them before and really liked it. Everyone was raving about how good the food was.

Coordinator: Atrina from Bridal Event and Lounge

Decor: Bedazzle My Events which is owned by Vijay’s friend. They did everything except the mandap furniture.
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Kumba Entertainment did the mandap furniture.

DJ: Sukh – he DJ’d my brother’s wedding and everyone had an incredible time.

Hair and Makeup: Henna Dil Se
She was recommended by the coordinator.
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Mehndi: Shital, she was at my brother’s wedding so we decided to work with her again. She did my mehndi
as well as attended  our mehndi party.
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Photography: Aaron Eye Photography
Again, Aaron was my brother’s wedding photographer and we loved his photos.
Since we knew him we decided to work with him again. 

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Congratulations Reha and Vijay! 
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Get a quote for the Newport Beach Marriott Hotel & Spa on ShaadiShop.

Check out our guide for selecting a mandap style and decor.

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