Subtle Details That Differentiate Venues for Indian Weddings

Often, when our team is working with couples one-on-one to help them with their venue selection, {naturally} compare venues on price. That makes sense but not in a vacuum. We encourage everyone to also look at what value they’re getting for that price.

{Private Drive for Baraat}

Some venues have a private drive for the baraat. Many venues host the baraat in the parking area. And some in the valet area. Every couple is different with unique preferences and a wedding vision.

When you’re comparing venues think about how much having a private drive matters to you and whether or not you’re willing to pay a premium for that and if so, how much.

 

{Venue Rep: Sales AND Service?}

Venues – resort and hotel venues each have different ways of managing their accounts. At some hotel and resort venues they have a sales team and a separate operations team.

The impact on you and your Indian or South Asian wedding is that once you sign the contract you’re no longer going to work with that salesperson anymore. Someone in the banquet operations department will be your new point person.

Some couples are blindsided by this, as they built rapport and a bond with their salesperson who was often an integral reason why they went with that venue in the first place!

Couples find a certain comfort and peace of mind when the salesperson is with them through the entire process and is staffed there that day/weekend as well.

{Weighing Pros and Cons Of Wedding Venue Options}

Again, every couple is different. Some people care about having the same person there from sales through service, and others don’t. Our point in sharing this with you is for that time where you’ve narrowed down your venues to two or three options and you’re weighing the pros and cons of each.

For other types of venues such as golf clubs and banquet halls, their catering department is often comprised of only 1 or 2 people so they will be there the day of your event as well.

{Rooms for You and Your Parents}

Some hotel and resort venues include additional room nights depending on the total expenditure. For example we work with venues that include two room night stays for the couple – the night before the wedding and the night of. This is super helpful, especially for brides, as they often have to wake up pretty early to start getting ready.

Additionally, we work with a venue that includes room nights for both sets of parents as well. As that’s so convenient for them too!

{Chairs}

Most venues include the white garden chairs for outdoor ceremonies and their standard banquet chairs for indoor ceremonies and receptions. Some venues (only a few) include chiavari chairs in their outside catering package.

ProTip: While chiavari chairs look beautiful, from a guest perspective they’re pretty uncomfortable – especially if sitting in them for a long Hindu or Jain wedding ceremony. Those “danda’s” aka rods on the backs drive into your back and if you’re sitting in it for 1-2 hours…

Newport-Beach-Indian-South-Asian- wedding-South-Asian-Rose-Garden-ceremony-Hindu-Jain
White garden chairs often provided by venues for outdoor wedding ceremonies. PC: Lin & Jirsa
Indian wedding ceremony at Hotel Irvine. The pink program match the pink mandap.
Chiavari chairs setup for an Indian wedding ceremony. PC: Global Photography

{Catering Attendant}

An element of elevated service is when a venue has a dedicated catering attendant. We don’t see all the logistics and things that happen behind the house but many Catering Managers tell us there’s a lot of coordination required between the outside caterer and the venue.

And having a dedicated staff member whose sole role is to ensure the food operations run smoothly provides a lot of peace of mind. You might be saying to ourself, does that mean venues that don’t have a dedicated catering attendant are not going to ensure the catering operations run smoothly. And the answer is no. But as I stated, having a dedicated attendant is just another level of service. Think of it like the difference between 4-star and 5-star service.

{Coordinator}

Some (few) venues include a coordinator the month-of your wedding. Most Indian weddings have a day-of coordinator so this is either redundant or a replacement for bringing in your own coordinator. If you’re planning to bring in your own coordinator then negotiate the venue’s coordinator fee out of their fees.

For some couples the month-of coordinator is a great value-add as from what we’ve seen their fee is a lot less than bringing in an outside coordinator.

{Take Aways}

When you’re comparing venues, look beyond price but also at the amenities. Additionally look closely at the value – to you and your families – of each of the amenities. Some like the chiavari chairs and extra room nights are a lot more tangible. Whereas some, such as the dedicated Catering Attendant, are not but bring a lot of peace of mind.


I hope this article has been helpful to you. If it has, please let me know in the comments; and you might like to follow us on FacebookInstagramTwitter, and Pinterest – whatever your preferred media is, as we frequently publish articles to help make  planning an Indian wedding just a little bit easier.

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Samta Varia Founder & CEO ShaadiShop: Indian Wedding Venues

 

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{Testimonials}

“Cannot say enough good things about the service from Samta and ShaadiShop who helped us research venues for our wedding this year. We wanted a non-hotel venue, and to get married within 6 months. ShaadiShop immediately found us venues, contacted them and educated us about all the things we needed to think about while selecting a venue. They put all the info together in a fabulous, super impressive, spreadsheet that helped us compare venues – seriously amazing and such a great help. Working with them made the whole stressful process MUCH easier and I can’t believe it was all free! ShaadiShop’s website is fantastic and such a great service for South Asians – so glad I found them!”

Anjli S., Bride


“Shaadishop helped me not only find venues but also understand how they work, the fees, and tips that I wouldn’t have otherwise known. Definitely a need service in the desi community. And best of all, it was free!!”

Hinna S., Bride


“We’re so glad we used ShaadiShop to book our venue. The info on the website is amazing and then they gave us such personalized attention! They were such a valuable resource for selecting venues, helping us understand policies and logistics. Their suggestions saved us a lot money too! They really understood us, what we wanted and helped us get it. AND it’s free! So glad there’s a service like this for South Asians. Awesome that there’s something like this for South Asians!”

Janki K., Bride


“I was working in Washington D.C. during my venue search and not living in Southern California. ShaadiShop put my family, fiance, and me at ease with the helpful and timely information they provided. The whole experience of finding a venue was so much better with them! I highly recommend using ShaadiShop for all your venue search needs!”

Shrishti M., Bride


Other ShaadiShop Posts You Might Like:

How Venue Fees Work For An Indian Wedding
How to Avoid Venue Overtime Fees at an Indian Wedding
Venue Food & Beverage Minimums: Everything You Need To Know

 

 

 

 

 

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