Lesser Known Venue Tips

Staging – out of everything you’ll need, venues consider setting up stages the most complicated/time consuming task. If you’re using the same ballroom for your wedding and reception make sure they know that they won’t have to tear down the stage in-between, because you’ll need it for both events.

When using the same room for the wedding and reception – most venues need 1.5-2 hours to ‘flip’ a room. The rest is up to your vendors and how elaborate the decor, lighting, setup is.

Inclement weather – not all venues have a backup plan in case there’s bad weather and your ceremony has to be moved indoors. We’ve got the info for you on ShaadiShop!

Combo of tables – round, rectangular aka King’s tables
A lot of couples like to use King’s tables for family/the wedding party.

ProTip: Setup decor across the entire table for that ‘wow’ factor!

Chiavari chairs take up less space than most standard banquet chairs. If you’re REALLY tight on space use chiavari chairs. They take up less space than the standard banquet chairs provided by your venue.

Buffets – most venues do 1 buffet setup for every 100 guests. I buffet setup = 2 lines (either side of the buffet).

Kitchen – most venues don’t allow outside caterers to use their kitchen facilities. The food must be pre-made and brought to the venue.

Chafing dishes are not always provided by the venue. Ensure the caterer and venue have clarified, ahead of time, who’s responsible for equipment. Most caterers will do a walk-through with the venue at least two weeks before the wedding day.

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Cover photo: Greycard Photography