Things To Look Out For Before You Sign Your Indian Wedding Venue Contract

Signing your wedding venue contract is exciting! On average couples consider about 15 venues for their wedding before deciding on one. They make multiple visits and ask a lot of questions. And rightly so. The venue is one of the biggest components of the entire wedding and anchors everything else.

So I wrote this guide to walk you through the things to look out for in a venue contract before you sign.

Specify the timing and location of each event. So whatever events you’re having at the venue: your sangeet, wedding ceremony, cocktail hour and reception there, plus having a hospitality room, make sure the contract specifies each event, its location and timing.

Correct dates, names, location. This may seem obvious but people have had issues with this in the past, especially when the wrong dates were on the contract.

Number of expected guests at each event.

What’s included in the Package for each event. Read our guide on what is typically included in venue outside catering packages. Include the dates for the nights you have rooms (at a hotel/resort).

All pricing info: per person fees, parking, function space, minimums, corkage (if applicable), any concessions/discounts or other negotiated fees. Also, service charge and sales tax. After-hours fees, i.e. if the reception extends longer. Welcome bag delivery fees.

Look out for hidden fees or things that were not discussed.

Inclement weather back up plan.

Guarantee policy.

Deposit schedule, fee structure, terms & conditions. Read all of it, make sure you understand all of it.

Cancellation Terms.

Contracts are official and keep everyone on the same page without any lack of clarity about the details like dates, locations, and fees.

The contract for hotel rooms is a separate contract.

{Venue Turnover and Passing Information}

There’s a fair amount of turnover amongst catering managers at venues. It’s not uncommon to have the catering manager change during the course of when you booked your wedding to the actual day. And unfortunately the venues are not great at ensuring information is passed along to the new staff. So any promises or agreements that were made outside the contract are subject to being voided. Just another reason why you want everything in the contract. And most contracts have a clause about changes and amendments.

Most venues state that changes are not official unless they’re added to the contract and initialed. In other words, an email – even though it’s in writing – may not be enough.

{Take Aways}


This article is a short guide on the the items to look out for in your Indian wedding venue contract before you sign it. We also discussed protecting yourself by ensuring any amendments, additions, omissions and changes are officially changed in the contract. There’s a lot of turnover amongst catering sales managers at venues and information is often not passed onto the new staff. So any promises etc. that were made after the contract is signed are subject to be voided, unless they are in the contract.

I hope this article has been helpful to you. If it has, please let me know in the comments; and you might like to follow us on FacebookInstagramTwitter, and Pinterest – whatever your preferred media is, as we frequently publish articles to help make  planning an Indian wedding just a little bit easier.

Samta Varia Founder & CEO ShaadiShop: Indian Wedding Venues

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Other ShaadiShop Posts You Might Like:

How Venue Fees Work For An Indian Wedding
How to Avoid Venue Overtime Fees at an Indian Wedding
Venue Food & Beverage Minimums: Everything You Need To Know

cover image: High Dynamic